Choosing an event venue can be tough, but we are here to help. If you are planning an event and don’t know where to start, you have come to the right place. The venue that you select sets the mood for your entire event. Whether you are looking for conference facilities or the right setting for a party, you need to know what to look out for when you are making your decision. If you are looking for your dream location, find venues for hire on Junk Mail.
Before you start looking for function venues, you need to understand your budget as well as the type of event that you plan to host. Other important details include the number of guests as well as the date of the event. Once you have an outline of the event details, you can start searching for the perfect venue. Before you get started, take a look at our top tips on what you should be looking out for.
1. Expense
Before you set your heart on an event venue, first find how much it costs. You can browse through different venues to get an idea of what you should be paying. If you can find a great venue at an affordable cost, you can spend more money on the food and entertainment. Keep an eye out for bargains and check whether the facilities are less expensive on selected dates.
2. Conference Facilities and Location
The location of the venue will have a large impact on whether it is suitable or not. There is no point in creating the perfect event if it is too far away for people to attend. The location that you choose will also depend on the type of event that you are hosting.
If you are looking for conference facilities, you may want a more central location. Conferences which include guests from different cities may get a better attendance if the facilities are close to the airport or near a popular hotel. You may even decide to hold the event at a hotel for easy access.
3. Atmosphere
When you are browsing through the different venues for hire, you will also need to consider the ambiance of the venue. The décor and style of the building will affect the atmosphere of your event. Creating the right mood is vital if you want your event to be spectacular. The more that the venue aligns with the tone of your event, the less you will need to decorate it.
4. Forecasted Weather
Picking an outdoor venue in the middle of the area’s rainy season is sure to end in disaster. Take into account the season that the event is being held in when you are looking at function venues. During winter it makes sense to hold the event somewhere cosy and warm.
Summer is great for making the most of South Africa’s beautiful outdoor locations. While matching the season to your venue choice is the first step, you should also keep an eye on the weather forecast in the days leading up to the event. Make sure that you have a backup plan if rain is predicted closer to the date of your event.
5. Event Venue Size
The size of the event venue needs to match the number of guests that are attending. It goes without saying that the room should be big enough to accommodate all the attendees comfortably. However, you should also make sure that the venue isn’t too large. A huge room for a small group of guests can ruin the mood of the event. For smaller groups an intimate setting works better.
6. Amenities
The type of event that you are hosting will affect the amenities that you need. For conference facilities, you need AV capabilities and extra amenities, such as a lobby. Other types of events may require special lighting or space for exhibitors. Check if there is a kitchen and whether it offers catering or not.
Ask if there is a specific Caterer that the venue requires you to use or if you can organise your own. A venue that has its own chairs and tables is appealing. Likewise, a venue that provides staff to help clean up is advantageous. Don’t forget to ask about the parking. Safe parking that provides easy access to the venue is an essential ingredient for success.
7. Security
Before you commit to the venue, check what security it has. You don’t want uninvited guests ruining the occasion so access control is important. The setup of the venue should offer you and your guests peace of mind that they are safe for the duration of the event.
Once you know what to look for, browsing through the venues for hire on Junk Mail is easy. Your dream event venue needs to match the details of your event. The wide selection of function venues increases the chances that you will find exactly what you are looking for.
